Generously sized meeting rooms / event space available to rent by the hour in Stoke Newington, Hackney. Flexible office space also available to hire or sub-let on a longer term basis.
Hire space and support our community
HCEO is a lively hub with a thriving community. However, the energy and cost of living crises are putting our future at risk. Donations make a massive difference to our work, but are unfortunately not enough to cover the increasing costs.
To take things into our own hands, we’ve decided to rent out some of our space to raise additional funds. And it’s wonderful to open up our hub to the wider community.
We have have 3 fantastic spaces you can rent on an hourly basis. They are suitable for community groups, charities, social enterprises, or people in Hackney and the surrounding community.
WiFi is available throughout the building. HCEO have a kitchen that can be used to reheat food (but no cooking on site). Flip charts are also available.
Spaces available:
Main Hall
A bright and fun 1200 sq ft space has a capacity of up to 100 people. Great for kids parties, exercise classes, art classes or community get togethers.
This space is fully accessible (including with accessibility toilets), with an outdoor garden for use in the summer months.
Available for hire between 8am-7pm to Saturday and Sunday.
Price: £28/hour
The Green Room
A bright 500 sq ft room with a capacity of up to 20 standing. Great for exercise classes, rehearsals, work away-days (multiple desks available).
Available Monday to Thursday, Saturday and Sunday between 8am to 7pm.
Price: £20/hour
This space is also available to sub-let, please get in touch.
The Boardroom
A clean bright 200 sq ft room with a capacity of up to 6 seated in boardroom. Great for work meetings, therapy or 1 to 1 sessions, other intimate events.
Available Monday to Thursday, Saturday and Sunday between 8am to 7pm.
Price: £20/hour
If you would like to find out more about booking space at HCEO, then please use the form below, or contact finance@hackneycaribbean.org.uk.
You are welcome to visit us beforehand too. Please email to arrange a time.
TERMS AND CONDITIONS OF ROOM HIRE AT HACKNEY CARRIBEAN ELDERLY ORGANISATION
This Agreement constituting the Room Hire Booking Form and these Terms and Conditions is made between the Hirer and the Venue. The parties agree that the hiring will be carried out in accordance with this Agreement.
1. Definitions and Interpretation
1.1. The Venue – means Hackney Caribbean Elderly Organisation of venue
1.2. The Hirer – means the person or organisation as set out on the Room Hire Booking Form.
1.3. The Premises – means the Main Hall/Second Hall/Small Meeting Room/Medium Meeting room/Large Meeting Room, at Hackney Caribbean Elderly Organisation, 39 Leswin Road, London N16 7NX, as set out in the Room Hire Booking Form.
1.4. The Building – means at Hackney Caribbean Elderly Organisation, 39 Leswin Road, London N16 7NX.
1.5. The Amount Due – means the amount that the Hirer is required to pay to the Venue as set out on the Room Hire Booking Form.
1.6. The Period of Hire – means the period set out on the Room Hire Booking Form.
2. Maximum capacity
2.1. The Hirer will not exceed the maximum capacities for the Premises.
2.2. The maximum capacities are as follows:
Main Hall 100 people, Second Hall 60 People, Small Meeting Room 10 people, Medium Meeting Room 15 people, Large Meeting Room, 20 people.
2.3. The Hirer shall ensure that no person under 16 years of age is permitted to enter the kitchen.
3. Use of Premises
3.1. The Hirer shall not use the Premises for any purpose other than that described on the Room Hire Booking Form and shall not sub-hire or use or allow the Premises to be used for:
- Any political rallies or demonstrations.
- For purposes which are illegal i.e. be they forbidden by law or unauthorised by official or accepted rules.
- For functions attended by people whose presence may cause civil unrest or division within the community.
- To an organisation or individual which has been banned by law.
- Or to do anything or bring onto the Premises anything which may endanger the same or render invalid any insurance policies in respect thereof.
3.2 The Venue reserves the right to exclude or eject from the Premises any person, and to cancel any booking where it considers:
- That such events may be contrary to the interest of the general public or contrary to any law or act of Parliament. Any bookings will also be subject to consideration from the police to ensure the safety of the community is assessed against the request for a venue booking.
- The users of the premises may do something that may cause or pose a risk of loss, damage or significant expense to the Venue or harm the reputation of the Venue.
- The Hirer shall ensure that no equipment, goods or other materials are left on the Premises overnight.
4. Licences
4.1. The Hirer shall be responsible for obtaining any licences and for completing any returns that may be required by the Performing Rights Society, Phonographic Performance Limited, The Copyright Licensing Agency Limited and all other similar bodies in connection with the hiring and the Hirer shall indemnify the Venue against the consequences of the Hirer’s failure to do so.
4.2. The Venue does not hold a licence to sell alcohol or sell hot food or drink between 11pm to 5am.
4.3. The Hirer shall not apply for a Temporary Event Notice without the written permission of the Venue.
4.4. The Hirer shall ensure that they have all permits, consents, licences, permissions, certificates, authorisations and approvals whether of a public or private nature which shall be required by any authority or person in respect of the event. This includes where required a licence issued by the Performing Rights Society and any copyright permission.
5. Health and Safety Compliance
5.1. The Hirer shall comply with all requests of the Venue’s Safety Adviser and must supply any documents requested promptly.
5.2. The Hirer shall be responsible for the health and safety aspects of the use of the Premises during the Period of Hire. The Hirer must carry out a risk assessment for each event..
5.3. The Floor Plan can be found at the end of the Terms & Conditions. The Hirer shall ensure they are familiar with:
- fire alarm points
- fire evacuation procedures, routes, refuge point and assembly point
- location of telephone
- location of first aid kit
- location of the accident reporting book
5.4. The Hirer shall:
- ensure clear and unobstructed access and regress is maintained to all emergency exits in the Premises,
- ensure fire doors in the Premises are not be propped or left open at any time,
- familiarise visitors with the position of fire alarm points, fire evacuation routes, fire refuge points and the fire assembly point,
- appoint fire wardens who are trained in emergency procedures.
5.5. The Hirer is advised to carry out a practice evacuation of the Premises to highlight any points for concern.
6. Electrical Appliance Safety
6.1. The Hirer shall ensure that any electrical appliances intended to be used by the by the Hirer at the Premises shall be PAT tested.
7. Alterations
7.1. The Hirer must not make any alterations to the Premises or any other part of the Premises without the Venue’s prior written consent.
8. Food and Drink
8.1. There is no cooking or preparing food allowed on the Premises by the Hirer or any caterers, therefore any food served by the Hirer must be prepared before arriving to the Premises.
8.2. Where food or drink is to be supplied to the public the Hirer or caterer must hold a Basic Food Hygiene Certificate. A copy of the certificate must be available to the Venue if requested.
8.3. The Hirer shall if preparing, serving or selling food observe all relevant food and hygiene legislation and regulations.
8.4. If the Hirer wishes to use caterers on the Premises during the Period of Hire, the Hirer must ensure that the caterers comply with all health and hygiene legislations and regulations.
9. General regulations
9.1. The Hirer must ensure that no goods which are illegal, counterfeit, dangerous or deemed to be of an offensive or inappropriate nature (as determined at absolute discretion of the Venue) are displayed or offered for sale on the Premises.
9.2. Any items deemed to be of an offensive or inappropriate nature by the Venue shall be removed from display or sale immediately on the request of the Venue.
9.3. Smoking and/or vaping is not permitted in the Building. The Hirer shall ensure there is no smoking and/or vaping at the Premises.
9.4. No alcohol can be consumed on the Premises.
10. Nuisance
10.1. The Hirer must not do or allow anyone attending their hiring to do anything on the Premises which is or may become a nuisance to the Venue or other hirers or to the occupiers of adjoining or neighbouring premises.
10.2. The Hirer shall be responsible for requiring any person causing such a nuisance to leave the Premises and the Building.
11. Children
11.1. The Hirer shall ensure that where an event involves activities aimed predominantly at children, and/or the activity is positively supported by the school for the attendance of children, they have appropriate child protection policies and procedures in place.
12. Charges, Confirmation and Cancellation
12.1. The Venue will provide a quote for the Amount Due based on the Room and Period of Hire. This will be supplied to The Hirer when availability of the room is confirmed by The Venue, based on details in the Room Hire Booking Form. The Amount Due must be paid in full to The Venue to secure the booking.
12.2. The reservation will be held for 7 days upon The Hirer receiving the quote for The Amount Due from The Venue, until when the Amount Due is required in full or the quote for The Amount Due will no longer be valid. The Venue may offer a new quote on the Amount Due after this point.
12.3. The Venue reserves the right to cancel any booking for any reason. Where a booking is cancelled by the Venue, the Venue shall incur no liability to the Hirer whatsoever.
12.4. A confirmed booking shall only be deemed to be cancelled when the Venue receives written notification of the cancellation from the Hirer.
12.5. Where the booking in cancelled by the Hirer, a full refund of the Amount Due is given if more than 28 days before the event. If The Hirer cancels between 7 to 28 days before The Event, a 50% refund of the Amount Due is given. If less than 7 days before the event the Amount Due is not refunded to The Hirer.
12.6. The Venue reserves the right to make additional charges for Events commencing before or running on beyond the times stated in the Room Hire Booking Form.
13. End of Hire
13.1. The Hirer shall ensure that the Premises are vacated at the end of the Period of Hire.
13.2. The Hirer shall ensure the Premises and surrounding area in a clean and tidy in the same condition as found, and all equipment, goods and other materials including rubbish are removed from the Building at the end of the Period of Hire.
13.3. Where the hire includes use of the kitchen, a refundable £100 fee is payable at the time of booking. The Hirer shall ensure all crockery, utensil, the cooker and fridge are left in a clean and empty condition. If the kitchen and all equipment is left as found, the fee is funded.
13.4. Additional charge of £100 may apply where the Hirer fails to comply with clause 13.1 and 13.2.
14. Payment and Amount Due
14.1. The Hirer shall make payment of the Amount Due in advance to The Event to secure the booking.
14.2. The details of the Amount Due are set out on the Room Hire Booking Form. The Venue updates room hire charges from time to time. The Venue will give 10 days’ notice of any increase in the Amount Due.
14.3. Concerns regarding pricing should be addressed within 7 days of the quote of the booking issued by the Venue.
15. Insurance and Liability
15.1. During the period of the hire, the Hirer shall be responsible for all damages, losses, claims and costs arising out of their use of the Premises and shall indemnify the Venue from and against any expense liability loss claim or proceedings including claims for personal injury to or the death of any person whatsoever arising out of the course of or caused as a result of the hire except where due to the negligence of the Venue or their respective servants or agents.
15.2. It is the responsibility of The Hirer shall maintain Public Liability Insurance. A copy of the Hirer’s Public Liability Insurance Certificate shall be made available to the Venue if requested.
15.3. The Hirer shall be liable for any loss or damage caused to the Venue and the property,
furnishings, paintings or objects in the Venue by any act or omission of the Hirer, its subcontractors or guests of the Hirer, and shall pay to the Venue on demand the amount required to remedy any such damage.
15.4. The Venue shall not be liable for any death injury loss or damage however so caused to the Hirer, persons using the Premises and/or to their property except for death or personal injury or damage to property caused by negligence on the part of the Venue or its employees or agents; or any matter in respect of which it would be unlawful for the Venue to exclude or restrict liability.
16. Data Protection
16.1. Personal data supplied on the Room Hire Booking Form will be held and will be used in accordance with the Data Protection Act 1998 for statistical analysis, management, planning and in the provision of services by the Venue and its partners.
17. Care of Premises and Equipment
17.1. The Hirer shall ensure no damage is caused or permitted to be caused to the Premises or any equipment or fittings during the Period of Hire.
17.2. The Hirer shall be responsible for any damage caused or permitted to be caused to the Premises or any equipment or fittings during the Period of Hire.
18. Advertising
19.1. No advertising shall be displayed at the Building without the written permission of the Venue.
19.2. Any artwork or other advertising for the event must be approved by the Venue.
19.3 A charge of £100 shall apply where the Hirer fails to comply with clauses 19.1 and 19.2.
20. General Terms
20.1. The Venue may from time to time amend or add to the Terms and Conditions of Hire in writing.
20.2. The Hirer shall ensure that their event/hire complies with all relevant legislation and regulations.
20.3. The Hirer shall engage with the Venue’s Safety Advisory Group when requested.
20.4. If any provision of this Agreement is held invalid or unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall remain in force and effect, and such invalid or unenforceable provisions or portion thereof shall be deemed omitted.
20.5. No term of this agreement shall be enforceable under the Contracts (Rights of Third Parties) Act 1999 by a person who is not a party to this agreement, but this does not affect any right or remedy of a third party which exists or is available apart from under that Act.
20.6. This Agreement will be governed by and interpreted in accordance with the laws of England and the English courts shall have exclusive jurisdiction with respect to any dispute arising under this Agreement.